Password managers are great for generating and storing strong passwords for online accounts. Many password managers, though, have additional features that let you easily store and access other types of information.
Here are five ways you can take advantage of those features so that you can be more organized and efficient:
1. Auto-Fill Fields on Web Forms
Many password managers can automatically fill in personal information for you on web forms. For example, you can configure a password manager so that it automatically fills in your name, email address, physical address, and phone number. Using this feature instead of typing in your personal data can save you time and hassle.
2. Store Contacts
By using a password manager that lets you store contacts, you can quickly access the information you need to keep in touch with customers, employees, service providers, and other people pertinent to your business. If you have a cloud-based password manager with this feature, you will have access to those contacts on any supported device that you use. A few password managers even let you import contacts from various sources (e.g., Microsoft Outlook, vCard files) so that you do not have to manually enter all of them.
3. Store Sensitive Information
You can use a password manager to keep track of sensitive business information, such as key codes for software licenses, serial numbers of computing devices, and building security-alarm codes. Plus, if you often travel for business, you can store your ID numbers for the airline, hotel, and car rental loyalty programs you belong to.
You can also use a password manager to keep track of sensitive personal information. For example, you can store your driver license, credit card, and bank account numbers.
4. Store Sensitive Files
Contracts, sales ledgers, customer profiles, and similar documents contain sensitive business data. Some password managers let you store sensitive files, which can be particularly useful if you are traveling and need access to them. Many different types of files can be stored, including PDF, image, and Microsoft Office (e.g., Word or Excel) files.
5. Organize and Control Users’ Access to Sensitive Information
A few password managers let you organize sensitive information into folders and then control access to those folders. For example, you can put any sensitive information that customer service representatives might need into a folder and then give them access to it. Sometimes you can assign roles to users (e.g., user, administrator, super administrator) to control what they can see and do.